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Director of Maintenance & Facilities

  • Industry: Facilities Management
  • Location: Western Pennsylvania
  • Client: Institution - Healthcare
  • Search ID: 17-0804-10

Helbling is representing UPMC in conducting an executive search to secure a Director of Maintenance & Facilities for Magee-Womens Hospital. The Director will report to the Vice President Operations for the hospital and will be responsible for leading a team in planning, organizing, directing, and controlling maintenance and engineering functions.

Responsibilities include:

  • Achieves satisfactory rapport and communication throughout the system and the furtherance of departmental goals, objectives, and responsibilities.
  • Meets and communicates with various department heads to maintain consistent facilities interface with others and maintain an efficient and safe facility.
  • Carries out the system's operating goals and objectives administering all programs within UPMC's standards set forth by JCAHO, federal codes, state codes, and city codes; understanding that failure to meet these standards may place the facility and/or its employees in jeopardy and/or risk.
  • Maintains comprehensive preventive maintenance program to ensure it provides reliable and economical operations, and promotes patient and employee safety while complying with all standards.
  • Plans, organizes, and implements successful conservation program at the best interest of employees, patient welfare, minimizing waste wherever possible through the efficient use of utilities, equipment, etc.
  • Provides project management services to ensure that internal projects are within budget and completed in a timely manner avoiding unnecessary delays while providing a safe operation of the existing facility.
  • Establishes and maintains all hospital and facilities maintenance. This is to include, but not be limited to hospital-wide preventive maintenance program, all power house operations, all grounds maintenance, and the repair of all facilities, as well as the management of in-house maintenance staff and responsibility for renovations and facelifts.
  • Manages all Engineering and Maintenance information systems as required to meet JCAHO codes, etc. This is to include, but not be limited to, maintenance information systems, preventive maintenance systems, building automated control systems, material management systems and financial systems.
  • Timely and accurate development of annual capital offering budgets for Magee-Women's Hospital and maintains direct responsibility for, and participates and assists other network hospitals in the development of annual operating budgets.
  • Timely development and implementation of an operating plan for Engineering and Maintenance to include energy management; product and service acquisition; and organizational redesign and structure.
  • All personnel reporting to or through his/her designees. This includes the development of proper and timely performance appraisals; the establishment of annual review and job descriptions; establishment of a training and educational program including monthly in-services to meet JCAHO, safety and departmental needs; and craft in-services on specific hospital equipment as required for the proper performance of all craftsmen and staff.
  • Establishes and maintains departmental organization through the development of a sound organizational structure, policies, and procedures for operational standards, safety, training, energy management, information systems, working standards, etc. noting quantifiable expectations for quality and quantity of work.
  • Achieves economic and efficient operations consistent with various hospitals' missions, goals, and objectives while maintaining the principles of cost containment.
  • Develops and maintains an organizational structure appropriate to achieve the organizational objectives of the Engineering and Maintenance department.
  • Bachelor's Degree required, preferably in Engineering, Business Administration, Architecture, or related field. 
  • Ten (10) years of progressive experience in a large hospital, medical center, or research/academic center Engineering and Maintenance department with working knowledge of construction, information systems, and financial systems. Minimum of five (5) of the ten (10) years must be in a management position. 
  • Excellent analytical, verbal, and written communication skills. Visual acuity and verbal ability to communicate with hospital healthcare and utility personnel.
  • Appropriate computer skills and knowledge of computerized maintenance management systems. 
  • Thorough understating of hospital compliance regulations as related to facilities operations, The Joint Commission, PA Department of Health, AIA guidelines for Healthcare Facilities, NFPA, and local/city regulations and codes.
  • Solid business and personnel management ability.

Licensure, Certifications, and Clearances:

PE, AIA, and CFM certifications preferred
Act 33 Child Clearance with renewal
Act 34 Criminal Clearance with renewal
Act 73 FBI Clearance

Search Consultant: Marc Datz

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