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Controller

  • Industry: Architecture, Engineering & Construction
  • Location: New York City
  • Client: Construction - General Building
  • Search ID: 17-0503-14

Helbling is representing a construction and professional services firm with whom we have had a long-term relationship for more than fifteen years. The company has retained us to secure a Controller who will lead the accounting department in a multi-divisional environment. The role encompasses all financial reporting; budgeting; reforecasting; annual auditing; overseeing preparation and timely filing of all monthly, quarterly, and yearly tax and information returns; and overseeing in-house payroll and cash management activities. Working closely with the Chief Financial Officer, the Controller supervises a team to ensure best-in-practice accounting procedures are implemented and maintained.

Responsibilities include:

  • Manages day-to-day operation of the accounting department.
  • Liaises with outside accountants, banking representatives, retirement plan administrator, and insurance brokers and carriers.
  • Timely preparation and issuance of monthly financial statements, yearly budgets, monthly closing, and related analysis.
  • Maintains control over all postings and transactions in the general ledger and all subsidiary ledgers, including journal entries, correcting transactions, and reconciling monthly WIP.
  • Maintains the accounting daily operating cycle on a timely and current basis to ensure related department functions can be carried out according to schedule.
  • Responsible for treasury responsibilities, transfers, wires, and distributions, and managing the line of credit.
  • Coordinates the record keeping of all job costs and intercompany transactions.
  • Prepares financial schedules to support the annual review and other required audits.
  • Responsible for the preparation and reconciliation of the final monthly job cost to general ledger and WIP to the general ledger.
  • Responsible for the review and preparation of accruals including job related costs, and general and administrative expenses.
  • Responsible for managing and maintaining internal incentive programs.
  • Responsible for maintaining all local, state, and federal programs and certifications.
  • Provides assistance to the accounting staff on Sage issues to ensure duties are properly executed in a timely and accurate manner.
  • Manages annual corporate income and franchise tax returns, payroll, gross receipts, and sales tax returns.
  • Responsible for the setup and maintenance of the Sage system including proper planning and population of all data to the system.
  • Ad hoc reporting, as needed either within or outside the department in Excel, Sage 300, and Office Connector.
  • Responsible for all risk insurance policies. Supervises the administration of insurance policies, and manages claims, certificates and endorsements. Ensures compliance by project teams.
  • Responsible for renewal of insurance policies.
  • Implements systems and processes in functional areas of responsibility to ensure efficiency and seamless support of operations/business development. Ensures policies and procedures are followed.
  • Ensures financial information flows regularly to the Chairman/CEO, CFO and business unit heads.
  • Develops and mentors personnel in Accounting/Finance.
  • Responsible for sales tax reporting in all jurisdictions where the company operates.
  • Four (4) year degree in Accounting. Master’s degree a plus.
  • Advanced skills in Excel and Timberline (Sage 300) with proficiency in Microsoft Office suite.
  • Minimum of ten (10) years of overall experience. Minimum of three (3) years of supervisory experience required.
  • Two (2) to three (3) years of construction related experience.
  • Ability to multi-task and prioritize in a fast-paced work environment.
  • Experience implementing accounting systems and procedures.
  • Experience in a multi-divisional accounting environment, with some S Corporation tax experience.
  • Ability to implement risk management treasury controls – internal and external.
  • Strong verbal and written communication skills; comfortable communicating with c-suite and staff members.

Search Consultant: Matt Lesher

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