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Senior Facilities Planner

  • Industry: Facilities Management
  • Location: New Jersey
  • Client: Institution - Higher Education
  • Search ID: 17-0501-11

Helbling is representing a repeat client, a higher education institution in New Jersey, in conducting an executive search to secure a Senior Facilities Planner who will serve as the liaison in the Office of the Provost to appropriate academic constituencies to anticipate and recommend options for space needs for instructional, research, and faculty office space.

Responsibilities of this role encompass:

  • Works closely and regularly meets with the Division of Facilities and Campus Operations on preferred options for academic space; coordinates with faculty on space assignments and moves; and monitors the implementation of space transitions.
  • Manages furniture and finishes for the academic offices and spaces, in collaboration with faculty, the Office of the Provost, and the Division of Facilities and Campus Operations.
  • Represents the Office of the Provost on the Academic and Administrative Space Committees.
  • Works with the Division of Facilities and Campus Operations to complete the academic portion of the space inventory, currently under development, and to keep current as space needs change.
  • Provides assistance with planning, space information management and analysis of space utilization within the academic units, and in context of overall campus strategic planning, including reviewing classroom utilization schedules to efficiently assign instructional space.
  • Produces regular reports of current, pending, and anticipated academic space needs.
  • Works with Facilities and Campus Operations to produce project drawings and graphic displays as needed for the projects from test fits and schematic design through construction documents to ensure desired scope of work is represented.
  • Works with consultants and project managers as necessary to provide clear project plans and space information relevant to project scope. 
  • Bachelor’s Degree in Interior Design, Architecture, or Planning.
  • Minimum of seven (7) to ten (10) years’ experience in Space Planning and/or Interior Design.
  • Higher education space planning and design experience or concentration in school work.
  • Working knowledge of AutoCAD, PowerPoint, Photoshop, MS Office; Archibus a plus.
  • Strong communication and customer service skills.
  • Ability to work effectively with diverse constituents, including faculty, staff, administrators, students, consultants, and project managers.
  • Ability to perform space planning such as departmental reconfigurations and design.
  • Strong organizational skills and ability to work on multiple projects.
  • Ability to make decisions and demonstrate sound judgement.
  • Strong aesthetic sensibility.
  • Keen attention to detail and accuracy.
  • Working knowledge of computers and CAD systems used to effectively review and comment on construction documents, specifications, and schedules.
  • Ability to communicate the impact of design alternatives.

Search Consultant: Ryan Pugh

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