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Senior Director of Facilities Management & Capital Planning

  • Industry: Facilities Management
  • Location: Philadelphia, Pennsylvania
  • Client: Institution - Independent School
  • Search ID: 17-0304-10

Helbling has been retained by Mastery Charter Schools to conduct an executive search to secure a Senior Director of Facilities Management & Capital Planning. This role is a senior-level management position at the organization. Mastery currently operates and maintains 20 school buildings across Philadelphia and Camden. The Senior Director will oversee the daily operations of capital planning and facilities operations including health and safety, capital construction, maintenance, and energy management.

Reporting directly to the Chief Operating Officer as well as interfacing with the Chief Executive Officer and school Principals, this position requires a seasoned professional to assess, develop, and implement all aspects of the short- and long-range operations and capital planning initiatives and goals in support of Mastery’s mission, vision, and values. The Senior Director will set policy for the facilities organization; be responsible for hiring skilled professionals to adhere to Mastery’s high standards for excellence; and coordinate facilities-related emergency response activities for the network of schools. The position, based in Phildelphia, will directly manage two Regional Facilities Managers and interface regularly with the central and school-based operations team members, and have dotted line management authority over school-based building engineers. 

Responsibilities include:

  • Leads the development and execution of the vision for the department.
  • Develops and implements the multi-year Maintenance and Capital Refresh Plan to ensure the upkeep of all facilities, grounds, and major systems.
  • Drives the development and annual review of a Long Range Facilities Plan to ensure the facilities adequately support the educational needs of students, staff, and community.
  • Provides an efficient work order system for repairs of facilities and equipment that ensures all maintenance and repairs are completed in a timely fashion.
  • Provides regular work order status and project reports to the COO and school Principals.
  • Recommends and develops policies and procedures related to facilities management and usage.
  • Oversees regular inspections of all school facilities, grounds, and equipment to ensure high standards for cleanliness and safety are maintained.
  • Develops and recommends yearly operating and capital budgets.
  • Maintains current drawings and engineering records describing facilities.
  • Develops, implements, and monitors all cost-reduction initiatives such as an energy conservation program.
  • Ensures compliance with all OSHA, EPA and other local, state, and federal government regulatory agencies.

About Mastery Charter Schools:

Mastery Charter Schools and Mastery Schools of Camden form a non-profit school network of 22 schools in Philadelphia, PA and Camden, NJ serving approximately 13,500 students in grades K-12. Our mission is to ensure that all students learn the academic and personal skills they need to succeed in higher education, compete in the global economy, and pursue their dreams.

Mastery Charter Schools operates three charter public school models - Charters, Turnarounds, and Renaissance.

Traditional charter schools are tuition-free public schools that receive public funding. Charter schools provide families with choice and provide an alternative to school district run public schools. The charter is approved by the school district in which the charter school is located. Currently, all of Mastery Charter Schools are located in Philadelphia and approved by the Philadelphia School District. When enrollment in a charter school has reached its capacity, admission is allocated by a lottery system. Mastery Charter Schools Lenfest Campus is Mastery’s only citywide traditional charter school.

Mastery Charter Schools also operates Turnaround Schools. The Turnaround Initiative, created under Former Superintendent Paul Vallas, targeted chronically low-performing middle schools to bring about dramatic improvement in student achievement. Mastery Charter Schools Shoemaker, Thomas, and Pickett campuses are all turnaround schools.

Mastery operates Renaissance Schools. Introduced in 2010 by former Philadelphia Superintendent Arlene Ackerman, the Renaissance Schools Initiative is designed to turn around the lowest performing schools in Philadelphia by working with school communities who select the school operator that has a proven track record of operating and supporting high-achieving schools.

The main difference between traditional charters and turnaround schools is that turnaround schools are neighborhood schools that take the same students from the same neighborhood in the same building while changing the management of the school, implementing new systems and bringing in new staff.

Learn more about Mastery Charter Schools at

  • Bachelor's degree in Engineering, Construction Management, Architecture, Engineering, or related field OR have at least five (5) years of experience in construction and/or property management, with a minimum of three (3) years in a supervisory capacity.
  • Preferred experience in a multi-building environments (e.g., school district or university settings).
  • Experience managing teams in large organizations and creating systems.
  • Background and knowledge of engineering and management principles, practices, and concepts to include facilities planning and maintenance management, contract management, and utilities management.
  • Outstanding project management skills.
  • Exceptional communication, presentation, and negotiation skills.
  • Superior analytical and problem solving capability; exceptional communication, organization, and leadership ability; ability to flourish even when dealing with ambiguity.

Search Consultant: Marc Datz

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