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Assistant Vice President for Facilities Management

  • Industry: Facilities Management
  • Location: New Jersey
  • Client: Institution - Higher Education
  • Search ID: 17-0107-11

Helbling is representing a repeat client, a higher education institution in New Jersey, in conducting an executive search to secure an Assistant Vice President for Facilities Management (AVP). Reporting to the Vice President of Facilities & Campus Operations, the AVP will be a strategic and dynamic leader who will manage a number of important departments and initiatives: Facilities Business Services and four Trades Shops.  

Working collaboratively with the Vice President, the AVP will create and execute a comprehensive plan to evaluate and enhance the use of CMMS systems to improve facilities operations, implement up-to-date inventory control systems, enhance building management systems and building control systems utilization, and help to develop the Institution’s Traffic Demand Management program. Managing the budgets of the aforementioned units is a key responsibility of this position. In addition, the AVP will be in charge of maintaining an attractive, welcoming, and safe campus environment, and will serve in a leadership role of capital design and construction programs in the Vice President’s absence. 

The AVP is responsible for overall management and supervision of the campus facilities department. He/she provides leadership of direct reports who are responsible for all activities of the operations, maintenance, and repair functions of the physical plant, including:

Responsibilities include:

  • Administration - All support services for department including stockroom, accounts payable/receivable, work order systems, dispatch, etc.
  • Engineering - Licensed chiller plant operations (>50 tons-refrigeration), fire alarm, sprinkler/standpipe, fire safety, and chemical treatment.
  • Plumbing - Domestic hot and cold water, waste systems including acid waste, sump pump/ejectors, medical gases (oxygen, nitrous oxide, carbon dioxide, nitrogen, compressed air, vacuum, etc.), reverse osmosis/distilled water, steam trap, expansion joints, and pipe repair.
  • Area Maintenance - Minor repairs to all occupied areas including minor carpentry, painting, lamp/switch/ballast replacement, electric outlet testing, ceiling tile replacement, picture hanging, and mechanical room/roof cleaning.
  • Electrical Systems - Normal (120v through 4160v) and emergency power (including generators, fuel oil systems, ATS’s, monitoring, etc.), and LED lighting.
  • Heating Ventilation & Air Conditioning - Automated controls, air handler and filter maintenance, pneumatic air systems (including controls and compressors), steam stations, etc.
  • Carpentry - Door maintenance (including automated doors), minor construction, sheetrock, and ceiling installation.
  • Painting - Painting/wall preparation, fire/smoke stopping, tile, block work, and roof repair.
  • Grounds & Landscaping - Landscaping, gardening installation and maintenance, and snow removal, as well as all general maintenance tasks (moving, deliveries, garbage removal, event setups, and knockdowns, etc.)
  • Business Services/TDM - Post office, print shop, and loading dock services.
  • Bargaining Unit Relations - Directs day-to-day efforts on union shop staff.
  • Support/Contracting - Maintains outside maintenance agreements including, but not limited to: elevators, fire alarm, chiller maintenance, emergency generators/ATSs, chemical treatment, automatic doors, building automation, cogeneration/boiler/high voltage electrical systems, landscaping, pest control, custodial services, and waste management.
  • Retains and supervises outside contractors and engineering consultants, and implements maintenance requests from clients, other maintenance supervisors, and project managers.
  • Provides oversight over manager who performs shutdowns, startups, and testing of chiller and fire standpipe systems to provide safe, efficient, and uninterrupted operation and maintenance of plant systems.
  • Demonstrates knowledge of Institution's service standards and incorporates them into the performance of duties.
  • Assists in establishing work hours of employees, (including overtime), vacation approvals, sick time, and vacation coverage needs.
  • Monitors foremen shop performance. Responsible for the action and work of five managers, bargaining unit foremen, engineers, and mechanics for all facilities departments.
  • Departmental budgets.
  • Manages in-house capital plant projects either alone or with support staff to more broad projects encompassing multiple trades.
  • Prepares reports and maintains appropriate records.
  • Assists in planning and development of the staff to be able to address current problems and anticipated future issues.
  • Participates in departmental work planning and goal setting for the coordination of short-term work efforts and long-term projects such as capital improvements.
  • Develops, maintains, and takes leadership position in authorities having jurisdiction compliance and inspections, environment of care committees, utility plants, and work groups, including maintenance requirements and efforts.
  • Develops and manages annual budget for facilities operations.
  • Bachelor's degree in Mechanical or Electrical Engineering or related discipline.
  • Advanced degree, such as MBA and professional certification preferred.
  • Four (4) to six (6) years of experience in a campus or similar 24/7 environment.
  • Knowledge of and at least two years of bargaining unit supervision and negotiation experience, management/supervision in a union shop environment is required.
  • Familiarity with all types of mechanical electrical, plumbing systems, building automation systems, energy conservation programs, utility distribution, and management/supervision in a union shop environment is required.  
  • Ability to function in stressful situations and respond to emergency conditions.


  • Familiarity with all types of mechanical, electrical, plumbing systems; building automation systems; energy conservation programs; and utility distribution systems.

Search Consultant: Ryan Pugh

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