Fayetteville State University has retained Helbling, a ZRG company to conduct an executive search to secure an Associate Vice Chancellor of Facilities, Maintenance, Planning.

Position Summary

Reporting to the Vice Chancellor for Business and Finance and in collaboration with colleagues across the campus, the incumbent is responsible for the administrative leadership, management and oversight for the University’s Facilities Management (FM) department. The scope of responsibility and span of control includes University functions associated with planning, design, construction, maintenance and operations of University facilities and supporting services, as well as real estate management, energy management, sustainability and motor fleet management. The incumbent also provides comprehensive leadership to ensure campus capital planning efforts and resulting projects support the University’s strategic plan and academic mission. The position leads all efforts associated with stewardship of campus physical resources and is instrumental in the development of policies and processes that inform planning, development and operation of the built environment. The position is also responsible for equitable resource procurement and personnel management.

For more details about this opportunity, please visit the position profile by clicking on the cover image below.
 

Position Description

• Articulates diversity and equity principles while overseeing development and implementation of the Capital Investment Plan and other physical campus planning activities required to support the University’s strategic plan and academic mission.;
• Provides administrative leadership and oversight for the planning and design process associated with construction projects including all functions required to deliver projects on schedule, within budget, and in accordance with regulatory and permit authority requirements;
• Oversees and provides administrative leadership related to the management of physical space data including tracking current use to ensure compliance with UNC System standards and production of utilization reports to support recommendations associated with space addition, renovation, re-classification, re-assignment or re-use;
• Manages land acquisition and development efforts including functions required to successfully procure assets and properly record and document such. Oversees and provides administrative leadership for the management of the University’s land use records in coordination with other divisions of the University;
• Administers the University’s Campus Master Plan. Oversees the successful submission of required minor master plan revisions and annual FM-related Campus Master Plan reports to the Chancellor’s Office. Directly leads efforts associated with major updates to the Campus Master Plan in collaborative manner with colleagues across the campus and within the FM Department;
• Responsible for all administrative reporting of all areas in facilities to the UNC System, Board of Trustees, Chancellor, cabinet, internal and external stakeholder as required;
• Provides administrative oversight and leadership for maintenance of facility data, campus mapping systems, utility infrastructure maps, building floor plans, site plan maps, design guidelines and product standards;
• Acts as the University’s Capital Projects Coordinator for all major and minor capital projects. Oversees development of regulations, standards and protocols associated with the delivery of construction projects for the campus and its auxiliaries and self-support programs;
• Provides administrative leadership and oversight for the management of construction projects to ensure compliance with UNC System standards and regulations;
• Provides leadership and staff support for all efforts associated with University committees (i.e., University Space Committee, etc.);
• Represents the University with regard to capital projects and land acquisition with the UNC System, state, local and other regulatory agencies having jurisdiction.

• Provides administrative leadership and guidance required to ensure maintenance and custodial services are successfully delivered to the campus;
• Oversees management of the University’s physical assets ensuring such are maintained in a manner compliant with adopted level of care standards and ensuring periodic maintenance plans are implemented;
• Provides administrative leadership and oversight associated with the development and maintenance of University systems associated with facility condition audits, deferred maintenance levels, and capital renewal needs;
• Authorizes all major service contracts related to maintenance of University facilities and all large-scale maintenance and repair projects including the prioritization of such;
• Provides administrative leadership and guidance required to ensure custodial services are successfully delivered to the campus;
• Oversees management of custodial services to ensure such are delivered in a manner compliant with adopted level of care standards;
• Authorizes all major service or vendor contracts related to the provision of custodial services;
• Provides administrative leadership, oversight and guidance as required to ensure landscape management services are successfully delivered to the campus based on adopted level of care standards;
• Provides administrative leadership and oversight in the management of the campus motor fleet including development of operating standards and procedures as required to manage resources efficiently and effectively while ensuring appropriate levels are maintained to serve the campus;
• Ensures FMOM-related enterprise systems (i.e., TMA, etc.) are managed properly so as to ensure the efficient delivery of services in an accountable and transparent manner;
• Oversees evaluation of FMOM services with respect to industry best practices and selected key performance indicators; provides administrative leadership required to adjust services as necessary to best meet the needs and demands of the campus;
• Represents the University with regard to FMOM services with the UNC System, state, local and other regulatory agencies having jurisdiction.

• Oversees management of all FM Department fiscal resources including those associated with Capital Projects; works collaboratively with others to develop operational and project budgets and oversees management of such toward successful outcomes;
• Leads the development of and oversees implementation of the FM Department work plans including goals, outcomes and objectives as related to the University’s Strategic Plan;
• Provides administrative leadership and guidance for the development and implementation of regulations, standards and procedures to guide FM Department business and service operations;
• Oversees evaluation of FM Department customer and business services functions with respect to industry best practices and selected key performance indicators; provides administrative leadership required to adjust services as necessary to best meet the needs and demands of the campus;
• Provides administrative leadership, guidance and oversight in the development of energy conservation & efficiency programs, services and projects to steer the University toward successful accomplishment of climate action plan strategies;
• Provides administrative leadership, oversight and guidance required to ensure sustainability-related programs and services are focused in a manner allowing the University to accomplish its greenhouse gas emission reductions and carbon neutrality goals as stated in the Strategic Plan and Climate Action Plan;
• Provides administrative leadership in the development of regulations, standards, procedures and programs associated with integrating sustainability into all facets of the University’s operations and services;
• Oversees and provides administrative leadership and guidance related to the development and updating of the University’s Climate Action Plan and other sustainability-related plans;
• Provides administrative oversight of the University’s Green Campus organizations. Oversees evaluation of FMBA services with respect to industry best practices and selected key performance indicators; provides administrative leadership required to adjust services as necessary to best meet the needs and demands of the campus. Represents the University with regard to FMBA services with the UNC System, state, local and other regulatory agencies having jurisdiction.

About Fayetteville State University

Fayetteville State University (FSU) is a public, historically Black university located in Fayetteville, North Carolina. Established in 1867 as the Howard School, it has a rich history of providing education to African Americans in the post-Civil War era. 

Today, FSU is a constituent institution of the University of North Carolina System, offering over 60 undergraduate and graduate degree programs across various disciplines, including business, education, the sciences, and the arts. The university serves a diverse student population of over 6,000 students and is known for its commitment to academic excellence, innovation, and community engagement.

Location 

Fayetteville, North Carolina

Qualifications

Minimum Qualifications

• Bachelor’s degree in planning, architecture, engineering, business management or a related field;
• Licensed engineer or architect;
• Minimum of ten years of progressively responsible professional and administrative experience involving facilities development, planning, construction, space management, physical operations and maintenance programs. A demonstrated record of success in the area of program development, planning, implementation, and project management;
• Advanced knowledge of the methods, practices and procedures of facilities planning, construction and design; capital outlay and funding policies and practices as related to educational or public institutions; and fiscal management and budgetary preparation and control techniques;
• Knowledge of physical planning and space utilization standards and guidelines as pertaining to a University campus;
• A proven track record of successfully managing large and complex projects (over $40 million), on budget and on schedule;
• Knowledge of federal, state and local laws and regulations related to facilities.

Knowledge, Skills and Abilities

• In-depth knowledge of the maintenance and repair of large operational units;
• Ability to prepare and administer budgets for physical facilities;
• Ability to plan and direct the work of employees;
• Ability to establish and maintain effective working relationships with employees and with the organization’s administrative leadership;
• Considerable knowledge of construction, construction management, and maintenance, repair, and renovation of facilities;
• Knowledge of the tools and equipment used in the installation, repair, maintenance, and operation of various structures and systems on a university campus;
• Thorough knowledge of the principles and techniques involved in the programming of buildings and other facilities and of the State property system;
• Considerable knowledge of the engineering, construction, and design of buildings and other facilities. Working knowledge of building materials and their uses;
• Working knowledge of the types and physical layout requirement of educational and other buildings and facilities;
• Ability to interrupt and, if necessary, to prepare drawings and specifications for such structures and systems;
• Ability to plan and direct the work of subordinate employees;
• Ability to establish and maintain effective working relationships with campus employees, with the UNCA administrative leadership, with consulting architects, engineers, and representatives from various State and Federal agencies, and with representatives of community organizations;
• Ability to coordinate a variety of operations that must come together for a common goal.

Supervisory Responsibility

• Supervises approximately 75 employees responsible for the trades areas, building maintenance, grounds, housekeeping, auto mechanics, operations, event set up crew, accounting, budgeting, and work order management.

Work Schedule and Hours

• University business hours are Monday-Friday from 8:00am-5:00pm. This position will have a typical administrative workload, with additional hours on evenings and weekends as needed to meet the needs of the department.

Preferred Qualifications

• Possession of an advanced degree in a related field;
• Familiarity with UNC System contract law and bidding policies, including the various project delivery methods used on UNC campuses; e.g., Design-Build, CM at-Risk, etc;
• Demonstrated leadership and management skills in an institutional environment utilizing a customer-oriented and service-centered approach;
• Supervisory experience required and experience in a public post-secondary educational institution is highly desirable.