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Senior Project Manager

  • Industry: Facilities Management
  • Location: Maryland
  • Client: Institution - Higher Education
  • Search ID: 17-0807-16

Helbling is working with a repeat client, a private university in Maryland, in conducting an executive search to secure a Senior Project Manager (SPM) who will be a valuable member of the Design & Construction division, and will be responsible for managing and providing oversight on all phases of building design and construction for assigned projects. The Design & Construction Unit (D&C) is responsible for management of the design, construction, and occupancy for all new construction, renovation, and capital renewal projects. The unit also provides tenant fit-out services for the entire enterprise system. D&C collaborates with a broad constituency of deans, department chairs, trustees, faculty, researchers, senior administrators, and directors as well as architects, engineers, and constructors to ensure that support the completion of projects on time and within budget.  

The SPM manages new construction, renovation, tenant fit-out, and capital renewal projects ranging in cost up to, and often exceeding, $20M. Typical assignments will include multiple projects with tight timelines, focused programs, difficult logistics, and fixed budgets. He/she works cohesively with all units within the university's facilities and real estate departments, and represents the university to external constituencies, including architects, engineers, constructors, regulatory agencies, etc. on a variety of issues related to project development and delivery. The SPM also develops excellent vendor relations based on reasonable expectations, consistency in project execution, fairness, prompt payment, and enjoyable working relationships. He/she provides exemplary customer service by actively managing the entire design and construction project, including initiation, design, budget, and construction, by providing timely and accurate updates to the client representative regarding project status, budget, and schedule.
Responsibilities include: 
Project Initiation
  • Reviews program requirements and scope with client representative and users.
  • Implements Economic Inclusion goals for each project.
  • Develops project milestone schedule. 
  • Utilizes PMWeb for all project documentation and records including budget approval, design documents, invoicing, RFIs, submittals, etc.
  • Reviews and finalizes potential bidders with Director of D&C, Associate Director D&C, and client representative.
  • Prepares and manages Requests for Proposals for design, geotechnical survey, surveying, general contracting, construction management, furniture, equipment, commissioning, testing and inspection, moving, etc.
  • Receives, tabulates, and analyzes bids and proposals. Reviews and makes recommendation of award with client representative.
  • Prepares contracts and purchase orders for all project vendors.
  • Establishes project deliverable requirements.
Project Design
  • Coordinates internal and external project reviews.
  • Ensures adherence to D&C policies, procedures, and project management standards.
  • Promotes sustainable practices in the project delivery process.
  • Reviews project design for adherence to university design standards and client requirements.
  • Manages project design to ensure budget and schedule compliance.
  • Monitors project deliverables for compliance with project requirements.
  • Reviews Economic Inclusion work plans and monitors/verifies participation.
  • Monitors design schedule to meet project milestones.
  • Reviews project status and provides risk assessment with regard to budget and schedule.
Project Budget
  • Establishes, maintains, and monitors project budget. 
  • Provides cash flow projections as required.
  • Reviews and approves all project invoices.
  • Reviews and approves all change events and change orders. 
  • Manages budget forecasts and contingency.
  • Reviews and approves project insurance certificates.
Project Construction
  • Coordinates project logistics, and distributes notification to university and non-university constituents.
  • Coordinates project outage requirements.
  • Ensures adherence to policies, procedures, and D&C project management standards.
  • Promotes sustainable practices in the project delivery process.
  • Monitors project construction for adherence to university design standards and client requirements.
  • Manages project construction to ensure budget and schedule compliance.
  • Monitors construction schedule to meet project milestones.
  • Monitors project deliverables for compliance with project requirements.
  • Reviews Economic Inclusion work plans and monitors/verifies participation.
  • Reviews RFIs and submittals for compliance with project requirements and design standards.  
  • Manages university procurements, such as furniture, equipment, moving, etc.
  • Reviews project status and provides risk assessment with regard to budget and schedule.
  • Exchanges routine and non-routine information to staff, service providers, vendors, and internal and external clients using tact and persuasion as appropriate. 
  • Communicates with university constituents so they are informed of project planning and progress.
  • Clearly communicates and reinforces performance expectations and responsibilities to project teams.
  • Advocates a position, and negotiates or compromises as necessary.
  • Uses verbal and written communication to establish a culture of collaboration, consensus based problem solving, and positive diplomacy.
  • Bachelor's Degree in Construction Management, Architecture, or Engineering preferred.
  • Eight (8) to twelve (12) years of project management experience with a proven track record of providing exemplary customer service. Additional experience may be considered in lieu of education.
  • Knowledge of design and construction business practices including, but not limited to, scope preparation, contract issues, insurance requirements, labor rates, invoicing, etc.
  • Experience and knowledge of design and construction methodologies for a variety of building types, mechanical and electrical systems, and construction delivery methods.
  • Strategic thinker with proven planning skills.
  • Ability to coordinate and prioritize tasks, resolve problems, negotiate solutions, and prioritize tasks.
  • Builds and sustains positive and collaborative working relationships with a wide range of constituents.
  • Decision making skills including: making project decisions based upon department standards of operation; reviewing potential issues with Associate Director and Director, as necessary; and providing day-to-day project management with limited supervision.
  • Experience managing multi-million dollar construction projects with a track record for delivering projects on-time and on-budget
  • Experience with delivery of large ground-up construction project is highly preferred.
  • Possesses superior written and oral communication skills, including the ability to present complex material in a useful and understandable fashion to diverse audiences.
  • Proficient in the use of MS Office, MS Project, and pdf mark-up software; familiarity with AutoCAD and BIM.
Search Consultant: Wendy Zang
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